Event housing management...


#215 – 800 West Pender
Vancouver BC
V6C 2V6

Get in Touch

Meetingmax helps event planners maximize room blocks and generate additional revenue.

TF: 1.888.377.1069
T: 604.899.1069
E: info@meetingmax.cc

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Your partner in hotel room block management

Meetingmax is a powerful, flexible, and scalable event housing management software created by event planners

Specifically designed for event professionals

Customizable features for your unique event needs

Backed by an enterprise-grade framework

A whole host of nifty features, including:

• Real-time revenue tracking

• Tiered access by user type (Admin, Hotel, call-center access)

Comprehensive reporting capabilities, like:

• Commission and rebates owed data

• Rooming lists

• Pace reports

Ongoing system optimizations via frequent platform updates

Why Meetingmax?

Maximize contracted room blocks and avoid hotel attrition penalties.

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Integrate platforms & manage everything in one place


Connect with Stripe, collect revenue instantly, and charge guests fees when booking


Connect through our open API or pre-existing integration with Aventri registration and Simpleview CRM 


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About Meetingmax


We are a tight-knit and mighty team of dedicated event professionals, united by our love of the hospitality industry and tech


Our aim is to make it simple and highly efficient for event pros to manage room blocks (and generate an extra income stream too!)


Deep understanding, awesome solutions, and ridiculously remarkable support.

Ready to simplify your event housing management?

Fill in the form below and we’ll set up your demo call.

Generate more revenue

Tap into the numerous revenue opportunities, like:
• Service fees
• Tiered cancellations (and reselling)
• Penalties
• Display ads
• Rebates
• Commissions
• Varied rates per attendee type

Create a seamless reservation process

The benefits cascade to the attendees as well. They will be easily able to:
• View accommodation availability
• Compare amenities and rates
• Find the best deals
• And book rooms

No need to contact the hotel either. Arrangements can be made through the platform itself!

Get remarkable support

Enjoy a whole suite of services and resources: 
• Dedicated Client Success Manager 
• Extensive onboarding training process 
• Online, interactive Training and Certification Program 
• 24-hour access to a dynamic knowledge base 
• Phone call and email support 
• Pre-event launch consultation

Take full control

Configure the plethora of platform settings, customize branding and messaging, and set up sub-blocks, where you can group attendees (speakers, staff, etc.) and laser-focus comms and booking options.

Client reviews

Jayne D.

"Meetingmax is the only choice for housing software!" 

Meetingmax has the best support of any product that I currently work with. Their staff is super responsive, and actually takes your feedback into account, as well as takes the time to follow up and keep you updated on progress

Mary W.

"You can have your cake and eat it too!"

We have a very large event that covers 14 continuous days of programming with check-ins for 15 days in a row. We also have varying rates by night, use about 60 hotels, and have sub-blocks for different types of attendees with different hotel options allowed. Our hoteliers needed Meetingmax as much as we did. I cannot imagine there being another product or group of people that could come close to meeting our needs. Every step of the way, we've felt Meetingmax make improvement in the best interest of their clients. They help us all stay viable in our industry. The entire Meetingmax staff have been nothing short of wonderful to work with. 

Laura P.

"MMX has got it going on!" 

Meetingmax has created an amazing service that we are able to provide to our clients to solve their housing struggles. Throughout the 11+ years we've been using MMX, it has been a huge benefit to manage hotel blocks through the system and provide 24/7 tracking for current events and detailed history of all past events. Working with the Meetingmax team has been an absolute joy as they are just such a cool and inspiring organization. Throughout all the years we've worked with MMX, their support has never once wavered and they hold such a high standard of service and innovation

Used by:

4.7 stars in Capterra